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Optionis Group Tax Strategy
This document, approved by the board of Optionis Holdco Limited, sets out the Group’s approach to conducting its tax affairs and dealing with tax risks, and is made available to all of the Group’s stakeholders. This document will be periodically reviewed by the Senior Accounting Officer and any amendments will be approved by the board of Optionis Holdco Limited. It is effective for the year ended 31 October 2017, and will remain in effect until any amendments are approved by the board of Optionis Holdco Limited.
This tax strategy document is compliant with the requirements of Schedule 19 of Finance Act 2016.
The Optionis Group is committed to:
- Following all applicable laws and regulations relating to its tax activities.
- Maintaining an open and honest relationship with the relevant tax authorities based on collaboration and integrity.
- Applying diligence and care in our management of the processes and procedures by which all tax related activities are undertaken, and ensuring that our tax governance is appropriate.
- Using incentives and reliefs to minimise the tax cost of conducting our business while ensuring that these reliefs are not used for purposes which are knowingly contradictory to the intent of the legislation.
Approach to risk management and governance
Our Chief Financial Officer (who is also our Senior Accounting Officer) delegates the day to day management of our tax affairs, through the operation of our tax function. Individual roles and responsibilities are clearly defined and our managers are authorised to make decisions and sign filings and other documents in relation to our tax affairs, within specified thresholds. There is a process to ensure that decisions are taken at appropriate levels across the Group and at a Company level.
Managing the Group’s own tax affairs is a complex process across many functional areas of the business and as such there will inevitably be risks of error or omission within those processes (Tax Risks) which may result in the incorrect application of tax rules or calculation of tax returns. Eliminating tax risks entirely is impossible, therefore the Group’s attitude towards the level of control required over the processes designed to reduce these Tax Risks is driven by the likelihood of occurrence and scale of impact of each Risk.
The identified Tax Risks are then assessed on a case by case basis, allowing the Group to arrive at well-reasoned conclusions on how each individual Risk should be managed. Where there is uncertainty in how the relevant tax law should be applied, external advice may be sought to support the Group’s decision making process.
When reviewing the Tax Risks associated with a specific decision or action, the Group ensures that the following are considered:
- The legal and fiduciary duties of directors and employees.
- The requirements of any related internal policies or procedures.
- The maintenance of the Group’s corporate reputation, having particular regard to the way we interact with the communities around us.
Attitude towards tax planning
The Group’s tax planning aims to support the commercial needs of the business by ensuring that the group companies affairs are carried out in the most tax efficient manner whilst remaining compliant with all relevant laws. The tax function is therefore involved in commercial decision making processes and provides appropriate input into business proposals to ensure a clear understanding of the tax consequences of any decisions made.
Internal governance is not prescriptive on the levels of acceptable risk but, in practice, where there is a material doubt as to the tax treatment of any particular transaction or where the tax guidance is unclear or the Group does not feel it has the necessary expert knowledge to assess the tax consequences adequately, external advice may be sought to support the Group’s decision making process and/or the Group will seek to resolve the uncertainty by dialogue with tax authorities.
We do not enter into artificial arrangements in order to avoid taxation nor do we utilise companies incorporated in “tax havens” as a means of reducing the Group’s tax liabilities.
As at 31 October 2017, all group companies are incorporated in England and are therefore subject to full UK tax.
Approach towards dealings with HMRC
The Group is committed to the principles of openness and transparency in its approach to dealing with HMRC, and in particular the Group commits to:
- Make fair, accurate and timely disclosure in correspondence and returns, and respond to queries and information requests in a timely fashion.
- Seek to resolve any issues with HMRC in a timely manner, and where disagreements arise work with HMRC to resolve issues by agreement where possible.
- Be open and transparent about decision-making, governance and tax planning.
- Reasonably believe that transactions are structured to give a tax result which is not inconsistent with the economic consequences (unless specific legislation anticipates that result), nor contrary to the intentions of Parliament.
- Interpret the relevant laws in a reasonable way, and ensure transactions are structured consistently.
- Ensure all interactions with HMRC are conducted in an open, collaborative and professional manner.
Signed on behalf of Optionis Holdco Limited
Kevin J Budge BA FCA
Chief Financial Officer (and Senior Accounting Officer)