Expenses Administrator


Posted: 09/04/2019


Part time


Hours: Part Time – Monday, Tuesday and Wednesday

The Optionis Group is one of the UK’s most successful professional services companies, and we are looking for an Expenses Administrator to join our growing Expenses Team.

Through our brands, we specialise in managing tax, employment, accountancy and legislative compliance for the UK’s small businesses and contingent workforce – our solutions are market leading, and we’re always looking out for the best possible employees.

As an Expenses Administrator, you will be aligned with Parasol, the market-leading contractor support specialist. Within the role, you will be primarily responsible for accurately checking employee expenses claims, whilst providing comprehensive support and guidance to employees.

So, if you hold a proficiency with Microsoft Excel, and an ability to multitask in a fast-paced environment, this could be a good opportunity for you.


The key responsibilities for the role will include, but are not limited to:

To approve and validate employee expenses ensuring policies are adhered to.

To support the team in achieving department KPIs and SLAs.

Weekly completion of the 2YR contacts (in line with HMRC guidelines).

To ensure all telephone and email enquiries (both internal and external) are resolved satisfactorily.

To manage the expectations of all employees and agencies through effective communication and ownership.

To work well as part of a team, be open-minded towards the ideas and views of others and contribute to building team spirit.

To generate ideas for improvements to processes and the overall employee experience.

To communicate with employees in a professional and compliant manner.

To welcome feedback provided as part of the quality assessment framework and demonstrate improvement in performance.

To achieve individual and departmental performance targets.

To adapt positively to change and meet the changing requirements of the work environment.

Actively support department and company initiatives.

Prepare and contribute towards regular performance development reviews, highlighting potential development requirements and training needs.

To maintain a strict level of client confidentiality at all times.

To maintain a high level of personal drive and the highest standard of accountability and professionalism at all times.


Person Specification


Ability to communicate clearly.

Excellent attention to detail and high level of accuracy

Ability to work as part of a team with an active and valuable contribution.

An understanding of and adherence to all confidentiality aspects required.

An understanding of and adherence to all relevant health and safety procedures.

GCSE (or equivalent) in Maths and English at grade C or above

Excellent computer and keyboard skills with experience of using Microsoft Office applications.

Apply now

To apply, please upload your CV and Cover Letter and submit your details below.

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